Solutions for Swaps, Futures & Commodities

Overview

The recordkeeping and supervision requirements of the Commodity Futures Trading Commission (CFTC) are more complex and wide-reaching than ever before. All swap dealers, major swap participants, retail foreign exchange dealers, futures commission merchants, commodity trading advisors, commodity pool operators and introducing brokers required to register with the CFTC must comply with these requirements, which include obligations to retain written and oral communications and supervise employees.

Global Relay Solution

Global Relay Archive helps CFTC-registered firms navigate and comply with the complex regulatory requirements for the recordkeeping and supervision of electronic communications.

RECORDKEEPING FEATURES

Global Relay Archive is an information governance solution for electronic communications. It captures and archives an authentic and complete record of your electronic business communications in a secure but easily accessible cloud repository.

  • Automatically capture communications data, including email, instant messaging, Bloomberg®, Thomson Reuters, mobile messaging, social media, and more.
  • Preserve and index original metadata for each data type.
  • Retain data for the required 5-year+ CFTC term (or as defined by your internal policies).
  • Store tamperproof copies of each archived communication.
  • Replicate data between two mirrored, SOC-audited data centers in near real time.
  • Full-text index and serialize each archived communication.
  • Search for and retrieve any archived communication in seconds.
  • Log all actions on each archived communication in unalterable audit trails.
  • Migrate your legacy data with a clean and defensible chain of custody.
  • Extend retention terms for Legal Holds and CFTC investigations.
  • Appoint Global Relay as your Technical Consultant for independent CFTC mandated access.
  • Leverage our in-house Legal team to complete the required CFTC filings.

SUPERVISION FEATURES

With our set of flexible, turnkey supervision tools, your firm can efficiently enforce its communications policies for compliance, proper usage, and corporate governance.

  • Scan and monitor email, instant messaging, Bloomberg®, Thomson Reuters, mobile messaging, social media, and more.
  • Automatically flag communications based on flexible rules that identify prohibited content.
  • Conduct advanced analysis with Boolean logic, criteria lists, proximities, and more.
  • Randomly sample data by percentage or number of communications.
  • View highlighted keyword matches for quick review.
  • Conduct full review of communications and attachments or bulk review of headers only.
  • Approve, reject, or escalate flagged communications with action icons and notes.
  • Build a multi-tiered review structure for escalation to senior compliance staff.
  • Create wizard commands to perform multiple actions with a single click.
  • Filter review queues by policy type, status, date, and other criteria using a Compliance Dashboard and advanced search controls.
  • Enforce granular access rights for authorized reviewers.
  • Document activity in unalterable audit trails, with detailed histories of reviews and related actions taken.
  • Create and modify supervision policies and workflows with an intuitive interface and tools.
  • Monitor activity with detailed ad hoc and scheduled reports.

AUDIT FEATURES

With Global Relay Archive’s audit tools, you can efficiently respond to regulatory audits and evidentiary requests.

  • Search for and retrieve any archived communication in seconds.
  • Produce data online for regulators, external legal counsel, and other third parties.
  • View statistics and reporting on compliance reviews and related actions taken.
  • Extend retention terms for Legal Holds and anticipated investigations.
  • Leverage our in-house Legal and Audit & eDiscovery teams to assist with CFTC audits, subpoenas, and other investigations.
  • Use case management tools to identify, organize, and review data.

Learn more about your recordkeeping and supervision obligations at our Swaps, Futures & Commodities Resource Page Learn more